id you know that 90% of employers are eager to invest in better mental health in 2022? The impact of employee wellness programs cannot be ignored any longer. If you want to have happy and satisfied employees, you must focus on their well-being.

Microsoft VIVA is a platform that helps your company improve employee wellness. It's a simple, easy-to-use system with customizable tools and resources to help you create a healthy workplace.

Are you ready to learn more? Keep reading to discover how Microsoft VIVA can propel your wellness efforts forward.

What Is Microsoft VIVA?

Microsoft VIVA is a digital assistant that helps users with their daily tasks. Employees use it for tasks like scheduling meetings, reminders, and more. Powered by artificial intelligence (AI), it learns about your habits and preferences over time.

Microsoft VIVA has four modules:

  • Insights
  • Connections
  • Learning
  • Topics

In 2021, Microsoft and Limeade partnered to offer employee well-being content on the platform. Limeade creates content to reduce turnover and burnout.

What Are VIVA Insights?

Microsoft VIVA insights is a platform that helps business owners and leaders understand their employees better. It provides insights on behavior and trends to help leaders make better decisions.

What Are VIVA Connections?

Microsoft VIVA Connections connects employees with everything that matters. It brings todos from the HR platform and others that help keep people on-top of things.

What Is VIVA Learning?

Microsoft VIVA Learning is a software that helps employees learn and improve their skills in a fun and interactive way. It uses AI to help them learn faster by providing them with personalized learning plans.

What Are VIVA Topics?

Microsoft VIVA Topics is software that helps you write better content. It generates and recommends ideas for your blog posts, articles, and social media posts.

It has features like the ability to create topics from keywords or phrases and the ability to create topics from text.

What Is Employee Wellness in the Workplace?

Employee wellness is a key component of the workplace and the employee experience. It helps employees to be more productive and engaged in their work.

It is the idea of making sure that employees are happy, healthy, and productive. Engagement is defined as the level of interest and satisfaction in one's work. Employee engagement has a positive impact on employee wellness and productivity.

There are many ways to improve employee wellness, such as:

  • Providing healthy food options
  • Offering on-site exercise facilities
  • Providing opportunities for socialization with coworkers

Using Microsoft VIVA Connections for Employee Wellness and Engagement

Microsoft VIVA is an employee wellness and engagement tool, It helps companies improve their employees' well-being. Coupled with SharePoint and Microsoft Teams It allows employees to share their thoughts, ideas, and feelings about work in a safe environment.

It is a web-based platform that allows employees to connect with one another and share their experiences. Employers use it in the workplace for various purposes such as:

  • Employee Wellness
  • Employee Engagement
  • Peer Support
  • Team Building Activities
  • Team Insights and Employee Analytics

Software Features:

Microsoft VIVA has several features to help leaders better manage employee well-being. Leaders have a dashboard with insight into trends across the team. And team members have a personal dashboard showing their individual habits and trends.

Other features include:

Personalized Activities

Microsoft VIVA is a personalized software that helps employees stay healthy. It provides a platform for employees to track their activities and progress towards their wellness goals.

The software also has an activity tracker that allows users to set daily, weekly, and monthly goals. It can also track the amount of time they spend on different activities like email, meetings, collaboration and days worked after hours.

A few specific activities include:

Workplace Inclusion Lessons

VIVA's employee insights help employee wellness in a number of ways:

  • Makes the company culture more diverse
  • Increases employee engagement
  • Improves productivity
  • Reduces stress levels
  • Improves retention rates

Manager Toolkits

Managers can see insights into employee trends and activities. It shows how certain patterns may lead to burnout or stress. This is key in managing employee wellness.

Once you have a clear understanding of how your team operates, you can make changes. These changes should be to improve wellness and reduce stress. Good business practices include:

  • Creating a culture of positivity
  • Having regular check-ins with employees
  • Providing opportunities for employees to take breaks from their work
  • Finding ways to make work more meaningful
  • Providing employees with opportunities for personal growth

With Microsoft VIVA, you can easily manage these tasks.


Check-ins are an easy way to keep employees engaged and healthy. They help with employee wellness by providing a sense of community and accountability.

You use the check-in feature in many ways, such as:

  • As a tool for team building
  • To encourage collaboration
  • To provide feedback on performance
  • To provide recognition for good work
  • As an opportunity to ask questions about the company's values or mission

Check-ins give employees an opportunity to talk about their feelings or get feedback from their managers. Microsoft VIVA's platform encourages deeper connections across your team. This includes several ways to check in with each member or the group as a whole.

Headspace Integration

Mindfulness is a practice that has been around for thousands of years. It is a mental state of being awake and aware of the present moment. The practice of mindfulness can help with employee wellness by:

  • Improving focus
  • Reducing stress
  • Increasing productivity

Mindfulness can help employees with stress, anxiety, and depression. It can also help them to focus on their work.

Employers are starting to see the benefits of mindfulness in the workplace. They are using it as a way to reduce employee turnover rates and increase employee satisfaction levels.

This is why Microsoft VIVA has integration with Headspace. Headspace is a platform to help people practice mindfulness and meditation. With this integration, employees can use the tools available to reduce stress.

With Headspace, employees can play focus music while working. They can also use guided meditations to get a mental break.

Wellness Resources

Microsoft VIVA offers many wellness resources. These include the tools mentioned above, plus:

  • Eliminate distractions
  • Meeting assistance
  • Stay connected
  • Prioritize
  • Praise others
  • Check-in with yourself
  • Take a breathing break
  • Take a virtual commute to end your day
  • Create a to-do list

Collect Feedback

Collecting feedback in the workplace helps with employee wellness. It is a way for employers to understand how they are doing and what they can improve on.

The benefits of collecting feedback in the workplace are:

  • It helps with employee wellness by providing insight into their performance and helping them improve on it
  • It provides a way for employees to give input on how to improve the company culture
  • It helps with team building by giving everyone a chance to contribute and share ideas

Decrease Burnout

Burnout is a common issue in the workplace. It is caused by a lot of factors, including long hours and high workloads.

Employee wellness programs reduce burnout in the workplace. They focus on improving employee well-being and reducing stress levels. This is by providing employees with opportunities for personal growth, coaching, and support.

The benefits of focusing on employee wellness include:

  • Increased productivity
  • Reduced absenteeism
  • Improved morale among employee
  • Reduced healthcare costs

With Microsoft VIVA, you can help manage workloads and stress. By regularly communicating with your team and understanding patterns, you can decrease burnout. Microsoft VIVA allows you to do all of this with one easy platform.

Reduce Turnover

Employee wellness is an important factor in reducing turnover. It helps employees to stay healthy and happy at work. Employees who are not feeling well or are unhappy can cause a lot of problems for the company.

If you use Microsoft VIVA to manage your employee engagement and improve wellness, you will decrease turnover. Employees want to feel valued and cared for by their employers. Taking active steps toward making them feel this way will make them want to stay with your company.

Protect Time

Microsoft VIVA allows employees to better protect their time, leading to more productivity. Employees can schedule focus time for current or future days. This will ensure there are no distractions during specific work times.

It also books the time in your calendar so other things can't be scheduled. This is especially important for special projects. Many people struggle with managing their time in a remote setting, but Microsoft VIVA helps with this.

You can also create a focus plan to automatically schedule distraction-free blocks over a period of time. Another option for protecting time is the virtual commute. This allows employees to wind down for the day while getting ready for the next.

Get Started With VIVA Today

This article covered how Microsoft VIVA helps improve employee wellness plans. We hope you found the information to help you enhance engagement and wellness in your organization.

Are you feeling a little overwhelmed with all the features? Don't worry, we can help! At CloudScale, we have expertise in Microsoft VIVA and use it in our employee alignment program.

If you're ready to take the next steps, we are available to create your action plan. Contact us today for more information.

Jun 2, 2022

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